E-mail Accounts
You don't need to set up any email accounts unless you use the Autoresponder to send emails to your customers, or you receive notification emails from Half.com and/or eBay. Please note that the program downloads emails directly from your mail server, not from any local program on your computer! So don't expect it to import orders from your email client (such as Outlook Express or MS Outlook).

In the "Account 1 e-mail address" field you need to enter the email address to which you receive your notification emails. After you have done so, just press the ENTER button, and the program will try to autodetect your username, your incoming and outgoing server, and fill in the appropriate fields. If it succeeds, you just need to add your password. If the program fails to autodetect your mail servers, you will need to enter all the login parameters manually. Lookup your mail client (probably Outlook Express or MS Outlook?) email account to see how you set up the mail servers there.

Since Mail Extractor downloads emails directly from your mail server, users who use an email client program (Outlook Express, MS Outlook, Eudora, or any) must configure the client to leave emails on server after it downloads them! Otherwise emails will be deleted by your email client, and Mail Extractor will be unable to download them from your server.

Configure your mail client (Outlook Express, Eudora....)

E-mails are received and stored on the mail server. E-mail clients like Outlook, Eudora and Mail Extractor are used to retrieve (download) e-mails. They can also instruct mail server to mark messages as read or delete them from the server completely. It is important to synchronize e-mail clients, so they can all download the mail from the mail server. 

In most mail clients there is an option "Leave a copy of messages on server", or something similar. This option, leaves your emails on the mail server after being read, i.e. it does not delete them. However, you will surely need to delete e-mails after being read by both programs, your email client, and Mail Extractor. Both the programs can do it. If you set Mail Extractor to delete your e-mails (not recommended), make sure that you first download them in your email client (just to have your safe copy, as an archive), because Mail Extractor e-mail deletion is not reversible, it works immediately, during download. However, if you want your standard mail client to do it (recommended), then it offers additional options on when should it delete the read e-mails.
For instance, if you use Outlook Express, you can check "Remove messages from server when deleted from 'Deleted items'". This means that your messages are specified to be deleted from server when you delete them from 'Deleted Items' folder, i.e. when you delete them permanently from Outlook Express. The next Send/Receive session will actually delete them from your mail server.
An other solution is to check "Remove from server after X days" (recommended, at least 3 days), where X means a number (1,2,3,...). This way, messages get deleted from server automatically after a specified number of days, not requiring you to delete them from 'Deleted Items'. You should consider number of e-mails and the size of your Inbox, because your server might get overloaded before the specified number of days expires.

Don't download already downloaded messages
Mail Extractor remembers the ID of each downloaded email. If you check this option, then while downloading, Mail Extractor will skip already downloaded emails, and avoid creating duplicates.

Delete messages from the server, after downloading
This option is unchecked by default. Leave it if you don't want your messages being deleted from your mail server after being downloaded. However, if you want Mail Extractor to delete your emails, then check this option (not recommended).

Download Extra Data from Web for Marketplace/Half.com
With this option you can specify if you want Mail Extractor to get additional data (Quantity, ISBN, Seller's Comments, Quantity in Stock…) from Amazon or Half.com 'details' Web pages, respectively. This process is automatically implemented while downloading messages, not after messages have already been downloaded. However, if you need to re-download the additional data (if a problem occurred the first time), you can do it manually by selecting the option in the pop-up window, which appears if you right-click on the order subject.

My outgoing server requires authentication
Some outgoing (SMTP) mail servers require you to authenticate your access, especially if you are connected to the Internet through a different ISP than your mail server. This option affects only sending emails from Autoresponder, a special feature of Mail Extractor. While trying to send emails, you may receive an error message. In that case, you should try to inverse the state of the option and retry to send you emails. To avoid guess work, check this setting in your mail client.

Settings...
Open the Settings window if you use SMTP server from a different Internet provider in which case you need to specify a different username and password than for your incoming server. To enter your other username and password, you first need to select “Logon using”.

Serial Number
As soon as you purchase Mail Extractor, you'll receive an email from PayPal with a Serial number. E-mail will be sent to your e-mail address on file with PayPal.

 Don't give away your serial number. If two programs are detected to have the same serial number, they'll be both disabled without warning!