Mail Extractor - Slide Show

3. Click on "Send To Autoresponder". In the Autoresponder window select "Payment Received" message type, and click on "Generate Messages". Wait until Autoresponder generates messages. Edit messages manually, if you need to. Click on "Send Messages" and wait until Autoresponder sends the "Payment Received" email to your buyers notifying them that you have received the payment for their orders. If you check Test Mode, then instead of to your customers, messages will be sent to your email address (and you can download them with your standard e-mail client). It has been provided for testing purposes only, so that you can be sure that messages reach their target, and to have an insight in what your customers get from you.
"Remove All from Autoresponder" does not delete messages in any way, neither deletes their generated contents. It just hides them, so that you can send an other group of messages to Autoresponder, and to generate and send responses for them.

You can customize all outgoing messages (by type, respectively) by clicking on "Settings..." in the Autoresponder's menu.

4. Click on Tools -> Extraction Options in the main window of Mail Extractor, and configure extraction for Invoice and Extraction data (just the first time, or any time you want). Specify the extraction order you like by selecting extraction parameters, and clicking on the "hand" buttons. Sorting is only enabled for "Extract" group of parameters, not for "Invoice" group.
Header/Footer space lines actually denotes top/bottom margins when extracting Invoice data. Combining this feature with "Print one record per page" you can have a nice looking printed Invoice if you use papers with preformatted header when printing, so extraction data don't print over your logo.
Dividing line is a user-editable string that will be used to mark the end of the extracted data for each message. To avoid wrong extraction and confusion, please use a string that you never expect in your messages.

5. Click on Extract or Invoice to extract data from all messages. You can also make extraction for a single e-mail selecting Extract or Invoice in the pop-up menu which appears if you right click on the message header.

6. Edit the extracted data, if you need to. When finished, click on Printing, then Print. Smart Print will detect page breaks automatically so your data doesn’t get truncated. Click "One record per page" if you want each messages' data to print on a separate page.

7. Ship items. Enter the Tracking# and Shipping method (select from the drop down menu). These values will be inserted into the second Autoresponder’s e-mail (Order Shipped/Canceled). DAZzle users can automatically insert Tracking# by clicking on Import DAZzle Log. For more info on DAZzle & Autoresponder go here.

8.Generate and send "Order Shipped/Canceled" Autoresponder’s second e-mail message. Here's how a generated message looks like.

9. Buyers' e-mail addresses are automatically extracted and saved in the Address Book, and can be exported into any other mailing program, in Text file format.

10. Search all e-mails by any word. The Message Filter has been introduced to temporarily hide those messages that don't fall into the specified time interval. So your search becomes faster.
Select a message and press "R" key to make the actually selected message visible in the main window again. Or right-click above the selected message, and choose some other function. The silver-highlighted message header denotes that the message is actually also visible in the main window, meaning it has not been Backed-up.
Red pluses in yellow columns denote that message has been "autoresponded". Every yellow column is for one of the three types of Autoresponder messages (P - Payment Received, S/C - Order Shipped/Cancelled, F - Feedback).
A red x in "A" (activity) column means that the message is not checked. To check a message, double click on it, and the red x will shift to a green check mark - . By default, messages are unchecked. The purpose of checking is to select a specified collection of messages to make them subject to "Restore All" or "Delete All" actions. In other words, unchecked messages don't react on "Restore All" or "Delete All" actions.
"View Deleted Messages" opens a window with deleted messages. From there you can pull back any deleted message, or delete it permanently.